& Conditions – P & S 2024
1.The Plastic & Steel show is organized by the asbl/vzw IPMS Belgium. It welcomes professionals, collectors and enthusiasts of plastic modelling from all periods. The show takes place in the Waregem Expo, Zuiderlaan 26 at 8790 Waregem. Stand spaces are available inside the covered venue, all stands are at ground level.
2.The person responsible for each stand is obliged to inform all participants of his stand of these regulations, without exception.
3.For the 2024 edition, only online bookings are accepted. Reservation is required to guarantee your space and participation. Your account registration has to be accepted before you can order a stand, this is for security reasons.
4.The organization has the right to reject any application and to disqualify any participant and this without justification. The sale, consumption or delivery of food and/or drinks by third parties is not permitted. Clubs and/or private persons who want to sell models on their stand will have to order and pay a trade table. If you do not use a full table part of it will be charged on site Saturday afternoon.
5.Set up of the stands is possible on Friday September 13 from 2 till 7 pm, and Saturday Sepember 14 from 7h30 am till 10 am. All stands must be ready before Saturday 10 am. The exhibition and sale of goods cannot begin until Saturday September 14 at 10 am. Sunday stand mounting is from 9 a.m. to 10 a.m. Entry to/exit from the hall for exhibitors is only through the large gate on the left side of the building.
6.There are two possibilities for reservation: either tables (1.80 m long) or per meter (with or without your own material). Free parking is available in front of the venue.
7.For security reasons: access bracelets are mandatory for all exhibitors and stall helper(s), they will be provided upon arrival.
- 2 bracelets per trade stand are included in the price.
- 4 bracelets per club stand.
Additional bracelets can be obtained by sending an e-mail or adding them on your registration form. Only people with a bracelet may access the venue.
No bracelet = No access. (Strictly enforced). The people controlling the bracelets will be outsiders so don't expect to be recognized.
8.The stand rental starts on Saturday from 10 am to 6 pm and Sunday from 10 am to 5 pm. Exhibitors agree to stay on the site until Sunday 5 pm.
9.Reservation is valid only after acceptance of the present rules and receipt of payment, payment on site will no longer be possible.
No refund of a reservation will be granted unless a valid reason is provided; after September 1 refunds are no longer possible. Participants, including clubs, that don't show up and have failed to notify us, before September 1, will receive an invoice of 100 euro to compensate the cost we had to make for renting tables, chairs, …cost is 50 euros the other 50 euros is a caution/garantie for the next edition.
10.Upon arrival at the venue someone will show your stand location. Make sure you do not build your stand on any other place not assigned to you. Please stay within the markings.
11.Exhibitors are required to comply with Belgian and European laws regarding sales in public spaces and especially the VAT regulations. Each exhibitor must be in compliance with the fiscal law and in particular the tax laws in force in Belgium. The organization cannot be held responsible for the fact that exhibitors are not administratively in order during a possible inspection.
12.Participants can register for a meal on Saturday evening. Registrations are possible through the website.
13.Exhibitors are required to keep the show ground clean.
14.No vehicles are allowed in the venue.
15.Access to the venue outside the visitors opening hours (Friday 2 pm to 7 pm, Saturday 7.30 am to 10 am and Sunday 9 am to 10 am) is restricted to exhibitors wearing a bracelet.
16.Minors who are not accompanied by an adult are not allowed inside the venue. It is illegal to sell weapons, parts of weapons or knives.
17.The organization cannot be held responsible for loss, theft and/or damage to the equipment provided on the stands. The organization cannot be held responsible for accidents or injuries during Plastic & Steel. Any damage caused by a participant or a visitor will be repaired at the expense of the author.
18.If in case of force majeure, the show has to be cancelled, exhibitors are not entitled to any compensation or refund.
19.The organizers cannot be held responsible for any infringement to the Belgian law.
20.By participating in our show you give us the authorisation to use picture(s) of your model(s) for use in flyers, posters, Facebook, KIT magazine, … or for future editions of P&S.
It is strictly forbidden to smoke (even electronic cigarettes) in the hall and in front of the entrance/exits. The emergency exits may NOT be used to smoke outside.